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Meeting transcripts and minutes that stay in your company.

Upload the meeting, read the minutes.

The Arminius AI Porady module transcribes a meeting recording, tells the voices apart and prepares minutes with decisions, tasks and deadlines. Every item links to the moment in the recording. Audio and transcript are processed by the appliance in your company.

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Interface preview

Real screens of the Porady module with a fictional meeting. The interface is in Slovak.

The Projekt Atlas meeting: minutes with decisions and tasks next to the transcript with names, a player with a topic timeline below.
Minutes, tasks and the transcript with a player that shows voices and topics. Click a time to play exactly that moment.

The real Arminius AI Porady interface (in Slovak) with fictional data.

What the module does

Recording
a file from a voice recorder or phone (MP3, M4A, WAV), a Teams recording (MP4) or recording directly in the browser
Language
Slovak; Czech or English added on request
Length
up to 4 hours per recording
Processing
an hour-long meeting in about 10 minutes
Output
transcript with names, minutes, tasks (who, what, by when)
Export
Word, or text to paste into an email
Where it runs
on the appliance in your company, without internet
Deletion
audio after 30 days by default, transcript and minutes after a year; the administrator sets the periods

From recording to minutes

  1. Upload the meeting

    A file from a voice recorder, phone or Teams, or record directly in the browser. You confirm that participants knew about the recording.

  2. Assign the names

    The system tells the voices apart. You listen to short samples of each and pick the name from the participants.

  3. Read the minutes

    Decisions, tasks, deadlines and open questions. Each item shows the time and the name of who said it.

  4. Check unclear spots

    Unclear numbers, dates and names are highlighted. You listen to the passage and pick what was said.

Meeting minutes: what they should contain

A transcript is the verbatim text of a meeting. Minutes are what came out of it: decisions, tasks with deadlines and open questions. The module always prepares them in the same structure and shows the time and the speaker for every item, so it can be checked in the recording.

Projekt Atlas – morning meeting

Team meeting · 3 min · 4 participants

Present: Jana Kováčová, Peter Horváth, Eva Szabová, Tomáš Baláž

Summary

The team confirmed the launch of Projekt Atlas on 15 December if the client completes acceptance testing by 27 November. The December budget is EUR 48,000; external security testing moves to January.

Decisions

  • The launch stays on 15 December if acceptance testing passes without major defects. 0:23 · Peter Horváth
  • External security testing moves to January. 1:04 · Jana Kováčová
  • The invoice for the first phase is issued only after the acceptance protocol is signed. 1:48 · Eva Szabová

Tasks

TaskWhoBy when
Prepare the training schedule at the client 1:18Eva Szabová10 Dec
Get the list of trainees from the client 1:31Peter HorváthWednesday
Tell the client the launch date 1:56Peter Horváthtoday

Dates and figures

  • Acceptance testing at the client by 27 November. 0:10 · Peter Horváth
  • December budget EUR 48,000, of which EUR 12,000 for licences. 0:35 · Eva Szabová

Open questions

  • Will the mobile version launch at the same time or in February? The client decides. 1:34 · Jana Kováčová

To verify

The mobile version would cost EUR 9,000.

The number 9 was not found at the cited point in the transcript.

The minutes were generated automatically from the transcript. Sample with fictional data.

Minutes you can verify

  • Figures are checked by the software

    For every number and date in the minutes, the software checks that the cited line really contains it. What it cannot verify moves to the “To verify” section.

  • Only what matters is highlighted

    Unclear numbers, dates, amounts and names are offered for review. Filler words and minor word forms do not slow you down.

  • Corrections are remembered

    Save a corrected name or term to the vocabulary and it is used in later meetings too. Employee names come from the company directory.

  • Nothing is overwritten silently

    After corrections a new version of the minutes is created. Earlier versions are kept.

  • Minutes by meeting type

    Team meeting, client meeting, management meeting or 1:1. The minutes are prepared according to the type.

  • Search across meetings

    Find who talked about a topic and when, and open the meeting at exactly that moment.

You decide who sees the meeting.

Audio, transcript and minutes stay on the appliance in your company. Nothing goes to a service provider.

What happens to data in public AI

  • Only the uploader by default

    They can share the meeting with colleagues, a group or the whole company. The whole company sees only the minutes by default.

  • IT administrators cannot see the content

    They see the list of meetings and the settings, but not the transcript or audio.

  • Recording confirmation

    The meeting is not processed until you confirm that participants knew it was being recorded. The confirmation is stored with the meeting.

  • No voice profiles

    Voices are told apart only within a single meeting and are not stored anywhere.

  • Deletion by company rules

    Audio is deleted after 30 days by default, transcript and minutes after a year. A deleted meeting stays in the bin for 7 days.

  • Access log

    Who opened, downloaded or deleted a meeting is recorded in the audit log.

A cloud app, transcription in online meetings, or transcription on your premises

We compare deployment models, not specific products.

Cloud transcription appTranscription in an online meeting toolArminius AI Porady
Where audio and transcript are processedby the providerin the meeting provider’s cloudon the appliance in your company
Meetings in a meeting roomyes, via an app or a recordermainly online meetingsyes, also a recording from a phone or Teams
Company names and vocabularydepends on the productdepends on the productcompany directory and vocabulary from corrections
Outputsummary from a templatesummary, depending on the productminutes with decisions and tasks
Who sees the recordingper account settingsper meeting settingsonly the uploader and the people they share it with
Paymentsubscriptionper-user licenceone-off, with the appliance

Plaud, Otter or Teams: a named comparison with prices

Local AI for companies: how it works and when it pays off

Questions about meeting transcription

How does meeting transcription work?

You upload a file or record directly in the browser. The appliance in your company tells the voices apart, turns speech into text and prepares the minutes. You assign names to the voices from the meeting participants. All processing runs without internet.

What is the difference between a transcript and minutes?

A transcript is the verbatim text of everything said in the meeting, with names and times. Minutes are a short digest: decisions, tasks, deadlines and open questions. The module prepares both and links every item in the minutes to the moment in the recording.

Do the audio or transcript go to the cloud?

No. Audio, transcript and minutes are processed on the appliance in your company and stay there. The appliance does not need internet to process them.

How long does it take to transcribe an hour-long meeting?

In our measurements on our appliance, transcribing an hour-long meeting took about 7 minutes and the minutes about a minute. You can close the window in the meantime; the meeting is processed on its own.

Can it transcribe a Teams or phone recording?

Yes. You can upload MP3, M4A, WAV and MP4 Teams recordings, up to 4 hours and 2 GB per file. You can also record directly in the browser on a laptop or phone.

Does it recognise who is speaking?

It tells the individual voices in the meeting apart. You decide who each voice belongs to: listen to short samples and pick the name from the participants. No voice profiles are created.

What should meeting minutes contain?

Attendees, a summary, decisions, tasks (who, what, by when), dates and figures, open questions and the course of the meeting with times. Every item links to the moment in the recording. You download the minutes as a Word file.

Do participants have to know about the recording?

The module does not process a meeting without confirmation: when uploading, you confirm that participants knew the meeting was being recorded. The confirmation is stored with the meeting.

Who will see the recording and the transcript?

Only the person who uploaded the meeting and the people they share it with. The whole company can be given access to the minutes only. IT administrators cannot see meeting content.

What if the system mishears a name or a term?

Correct it in the transcript and save it to the vocabulary. The correction is applied elsewhere and in later meetings too. The system knows employee names from the company directory.

Does it transcribe English or Czech?

Today the module is set up for Slovak. We add Czech or English on request.

Tell us what you work with. We'll suggest what makes sense.

The AI consultant asks a few questions and suggests a set of modules for your company. We then send you a proposal by e-mail.

Arminius AI consultant
Hello. I'll help you work out which modules would be worthwhile for your company. What do you work with most: contracts and case files, company documents, source code, or are you looking for a secure AI for your staff?

The AI consultant’s answers are informational and do not constitute a binding offer.