Arminius Chat
Let your people use AI.
Keep your data in-house.
Arminius Chat works just like ChatGPT, but it runs on an appliance on your premises. Staff sign in with their company account, and a contract they paste in never leaves the building.
I want this for our companyLooks like ChatGPT.
Runs on your premises.
Your staff have nothing new to learn. Management and IT can see who uses the AI, and everything runs inside the company network.
Scope: trade secrets, technical documentation, price lists
Term: 3 years from signing, continuing after the business relationship ends
Exceptions: publicly available information, court proceedings
Note: the contract does not define ‘confidential information’. I recommend adding a definition before the next round of negotiations.
NDA_supplier_2025.pdf
What the research says · Sources: IBM Cost of a Data Breach 2025, KPMG Trust in AI 2025
their employer's approval
through unapproved AI tools
unapproved AI use is widespread
had no AI policy
The problem
A contract pasted into a public chatbot is no longer just yours
People paste contracts, financial reports and client data into public AI tools because it saves them time. IT often has no idea. Banning these tools won't help when people have AI on their phones anyway.
The solution
Give them a tool they are allowed to use
What works best is for management to give people an approved tool that is just as convenient as the public one. Arminius Chat runs in your network, and you set the rules.
Public chatbot and Arminius Chat side by side
- → Data is processed by a vendor outside your company
- → IT has no oversight or control
- → Personal data goes to another processor
- → You don't know what data has left the company
- → Employees pay for their own subscriptions
- → Runs in your network; data never leaves it
- → Company-wide rules set in one place
- → Designed for GDPR and EU AI Act compliance
- → Log: who, when and in which mode
- → No per-question charges
For IT and security
What your IT team sees and controls
Usage overview
Employees work in a company tool instead of personal accounts. The admin console shows who used the AI, when and in which mode.
Query log
Every query is recorded: who, when, mode and groups. Question text is logged only if the company enables this.
Group-based access
You grant access to modes and document sources by user group, whether the groups come from Active Directory or are created in the system itself. Access is checked with every question.
GDPR and the EU AI Act
Personal data does not leave your organisation and is processed in your network in the EU. That is a solid basis for GDPR and AI Act compliance.
Single sign-on
Connects to Active Directory or LDAP. One company account for the chat and all modules.
Isolated from the internet
Services have no internet access, and monitoring checks this continuously.
Frequently asked questions
Questions about Arminius Chat
How is Arminius Chat different from public ChatGPT?
It runs on the appliance in your network, employees sign in with their company account and every question is logged. Company data never goes to any AI provider, and there is no charge per question.
Which modes does Arminius Chat have?
The AI mode for everyday work such as questions, translations and summaries, and the AI (thinking) mode for more thorough analysis of longer texts and contracts, which takes longer.
Can employees attach documents?
Yes: PDF, Word and images including photos and screenshots. Everything is processed locally on the appliance.
Is Chat required for the other modules?
Yes. Arminius Chat is the base of the solution, and a single sign-in covers the chat and all modules.
How do we stop employees using public AI tools?
Bans are hard to enforce. It works better to give people an approved tool that is just as convenient and runs under the company's control, which is exactly what Arminius Chat is.
Free consultation
How many people would use the chat?
Tell the consultant how many employees you have and what your business does. It will suggest a setup, and a colleague will get back to you with a proposal by the next working day.
The AI consultant’s answers are informational and do not constitute a binding offer.