A knowledge assistant for the whole team
Your know-how. Available to everyone. Always.
Arminius Business turns company documents, policies and processes into an assistant for the whole team. Precise answers — not answers "from memory" or your colleagues' precious time.
searching for information instead of workingMcKinsey Global Institute
searching for internal information
of new employees
deployment
When your best employee leaves, 10 years of know-how leaves with them.
Knowledge hidden in the heads of key people is the most vulnerable asset of any company. Without an AI layer it walks out with every resignation. Arminius Business captures that know-how once — and makes it available forever.
Where it works
Four situations every company knows
HR & People
HR without repetitive questions
Leave, benefits, sick leave, pay policy. Employees find the answers themselves — the HR team works with people instead of answering the same questions forty times a month.
30–40% fewer repetitive HR queries · Gartner 2024Technical support
Everyday technical support without long waits
Common technical problems, setting up company tools, system access. No waiting for a reply. Your IT team works on real challenges — not the same questions every day.
60–70% of routine requests resolved without human interventionCompliance & regulations
Precise answers from company rules and regulations
GDPR policy, internal directives, ISO standards. A precise answer with a link to the document — not a guess from memory that could cost a fine.
Immediate answer with a precise link to the valid documentOnboarding
A new employee productive from day one
Company culture, processes, team structure, tools, project history. A newcomer does not need weeks of questions — the assistant guides them through everything from the first day.
3× faster ramp-up to full productivityMore areas of use
Wherever people search in your company — Arminius AI finds it
Sales team
Customer history, previous offers and negotiations — before every meeting.
Health & safety
Regulations and emergency protocols available instantly anywhere in the company.
Project management
"How did we solve this problem two years ago?" — the assistant searches the project history.
Procurement & suppliers
Contract terms, contacts, price lists — without digging through e-mails.
How it works
Deployed within 2 weeks.
Without disrupting the business.
We connect your storage
Policies, manuals, contracts and internal procedures on your NAS or shared folders — PDF, Word and scans. Read-only access; new and changed documents are indexed continuously.
Arminius AI learns them
The system processes the documents and understands their content. Exclusively on your server — nothing leaves your network. No third-party access.
The team asks, gets precise answers
Via the web interface with company sign-in. With the source cited — not just “I read it somewhere”.
Frequently asked questions
Questions about Arminius Business
Which documents does Arminius Business search?
Documents from company storage such as a NAS or shared folders: PDF, Word including the old DOC format, and scans transcribed locally with OCR.
Do we have to upload documents anywhere?
No. The appliance connects to your storage read-only and indexes new and changed documents continuously. Documents stay where they are.
Will every employee see all documents?
No. User groups are assigned to each document source, and an answer is built only from documents the user has access to.
What does the system do with contracts?
Contracts automatically receive metadata: parties, subject and validity. In the chat you can then ask, for example, for contracts with a specific company or by validity.
How fast does it find a document?
Searching an archive of hundreds of thousands of documents takes less than 2 seconds, and the answer names the specific file and its path.
Free consultation
We will propose a solution
tailored to your company
Describe your situation — number of people, type of documents, main pain points. The Arminius AI consultant will propose a specific set of modules, and a colleague will contact you with a quote by the next working day.
The AI consultant’s answers are informational and do not constitute a binding offer.